General Sales Conditions
1.1 These General Terms and Conditions of Sale (“Conditions”) govern the offering, sale and delivery of all goods and/or services (hereinafter jointly referred to as the “Product(s)”) from or on behalf of CITRIBEL NV, Pastorijstraat 249, 3300 Tienen, Belgium, with enterprise no. 0400.934.652 (“CB”), to customer (“Customer”) and apply to all transactions between CB and Customer.
1.2 By contracting on the basis of the Conditions, Customer agrees to the applicability thereof in respect of all future dealings, even if this is not explicitly stated.
1.3 CB explicitly rejects the applicability of any general terms and conditions of Customer. Furthermore, the Conditions supersede any and all terms of prior oral and written quotations, communications, agreements and understandings of the parties in respect of the sale and delivery of the Products and shall apply in preference to and supersede any and all terms and conditions of any order placed by Customer and any other terms and conditions submitted by Customer. Failure by CB to object to the terms and conditions set by Customer shall in no event be construed as an acceptance of any of the terms and conditions of Customer. Neither CB’s commencement of performance nor CB’s delivery shall be deemed as acceptance of any of Customer’s terms and conditions. If the Conditions differ from any of the terms and conditions of Customer, the Conditions and any subsequent communication or conduct by or on behalf of CB, including, without limitation, confirmation of an order and delivery of Products, constitute a counteroffer and not acceptance of such terms and conditions submitted by Customer. Any communication or conduct of Customer which confirms an agreement for the delivery of Products by CB, as well as acceptance by Customer of any delivery of Products from CB shall constitute an unqualified acceptance by Customer of the Conditions.
1.4 CB reserves the right to amend the Conditions at any time. CB will notify Customer of any such amendments by sending the amended Conditions to Customer, posting them on the Internet site (www.citribel.com) or otherwise. The amended Conditions will take effect on the date of notification of these amendments. The amended Conditions shall apply to all transactions concluded between Customer and CB after the date of such notification.
1.5 Any electronic communication between CB and Customer shall be effective as originals and shall be considered to be a “writing” between the parties. The electronic communication system used by CB will serve as sole proof for the content and the time of delivery and receipt of such electronic communications.
2. QUOTATIONS, ORDERS AND CONFIRMATION
2.1 Unless stated otherwise by CB, quotations made by CB in whatever form are not binding to CB and merely constitute an invitation to Customer to place an order. All quotations issued by CB are revocable and subject to change without notice. Orders are not binding until accepted by CB in writing (“the Confirmed Order”). CB shall be entitled to refuse an order without indicating the reasons.
2.2 Price quotations based on estimated or projected quantities are subject to increase in the event that actual quantities purchased during the specified period are less than the estimated or projected quantities.
2.3 Each delivery shall stand as a separate transaction and any failure to deliver shall have no consequences for other deliveries.
3.1 Prices and currencies of CB’s Products are as set out in the Confirmed Order. Unless otherwise agreed, CB’s prices include standard packaging but do not include Value Added Tax or any other similar applicable taxes, duties, levies, or charges in any jurisdiction levied in relation to the Products or the delivery thereof (“Taxes”). The amount of any Taxes levied in connection with the sale of Products to Customer shall be for Customer’s account and shall either be added to each invoice or separately invoiced by CB to Customer. If CB grants a discount, this discount only relates to the delivery specifically mentioned in the Confirmed Order.
3.2 Unless the prices have been indicated as firm by CB in the Confirmed Order, CB is entitled to increase the price of the Products still to be delivered if the cost price determining factors have been subject to an increase. These factors include but are not limited to raw and auxiliary materials, energy, products obtained by CB from third parties, wages, salaries, social security contributions, governmental charges, freight costs and insurance premiums. CB shall notify Customer of such increase which shall not exceed the increase in the determining cost factors.
4. PAYMENT AND CUSTOMER’S CREDIT
4.1 Unless stated otherwise in the Confirmed Order, payment shall be made on the basis of net cash, to be received by CB within 30 (thirty) days following the date of CB’s invoice. All payments shall be made without any deduction on account of any Taxes and free of set-off or other counterclaims except for setoffs with uncontested and/or enforceable counterclaims
4.2 With regard to payment for the Products, time is of the essence. CB may, without prejudice to any other rights of CB, charge interest on any overdue payment at 12% (twelve percent) per annum from the due date computed on a daily basis until all outstanding amounts are paid in full. All costs and expenses incurred by CB with respect to the collection of overdue payments (including, without limitation, reasonable attorney’s fees, expert fees, court costs and other expenses of litigation) shall be for Customer’s account.
4.3 Every payment by Customer shall in the first place serve to pay the judicial and extra-judicial costs and the accrued interest and shall afterwards be deducted from the oldest outstanding claim regardless of any advice to the contrary from Customer.
4.4 Any complaint with respect to the invoice must be notified to CB in writing within 20 (twenty) days after the date of invoice. Thereafter, Customer shall be deemed to have approved the invoice.
5. DELIVERY AND ACCEPTANCE
5.1 Unless stated otherwise in the Confirmed Order, all deliveries of Products shall be CIP (Carriage and Insurance Paid To) place of destination. The term CIP shall have the meaning as defined in the latest version of INCOTERMS published by the International Chamber of Commerce in Paris, France, at the time of the Confirmed Order (see WWW.ICCWBO.ORG/INCOTERMS).
5.2 Unless stated otherwise in the Confirmed Order, any times or dates for delivery by CB are estimates and shall not be of the essence. CB is entitled to deliver the Products as stated in the Confirmed Order in parts and to invoice separately. Delay in delivery of any Products shall not relieve Customer of its obligation to accept delivery thereof, unless Customer cannot reasonably be expected to accept such late delivery. Customer shall be obliged to accept the Products and pay the rate specified in the Confirmed Order for the quantity of Products delivered by CB.
6.1 Customer’s wrongful non-acceptance or rejection of Products or cancellation of the Confirmed Order shall entitle CB to recover from Customer, in addition to any other damages caused by such action:
(i) in the case of Products which reasonably cannot be resold by CB to a third party, the price of such Products as quoted in the Confirmed Order; or
(ii) in the case of Products which can be resold by CB, damages equal to 50% (fifty percent) of the price for the Products as quoted in the Confirmed Order as liquidated damages, unless Customer can demonstrate that the actual damages incurred by CB are lower than 50% of the price or were not suffered at all.
7. EXAMINATION AND CONFORMITY TO SPECIFICATIONS
7.1 On delivery and during the handling, use, commingling, alteration, incorporation, processing, transportation, storage, importation and (re)sale of the Products (the “Use”), Customer shall examine the Products and satisfy itself that the Products delivered meet the agreed specifications for the Products as stated in the Confirmed Order or, in the absence of agreed specifications, to the most recent specifications used by CB at the time of delivery of the Products (the “Specifications”).
7.2 Complaints about the Products shall be made in writing and must reach CB not later than 7 (seven) days from the date of delivery in respect of any defect, default or shortage which would be apparent from a reasonable inspection on delivery, and 7 (seven) days from the date on which any other claim (e.g. hidden defects) was or ought to have been apparent, but in no event later than (i) 6 (six) months from the date of delivery of the Products or (ii) the expiry of the Products’ shelf-life whichever is the earlier. Any Use of the Products shall be deemed to be an unconditional acceptance of the Products as of the date of delivery and a waiver of all claims in respect of the Products.
7.3 A determination of whether or not delivered Products conform to the Specifications shall be done solely by CB analysing the samples or records retained by CB and taken from the batches or production runs in which the Products were produced in accordance with the methods of analysis used by CB. In case of a disaccord between the parties concerning the quality of a batch or production run of Products supplied by CB to Customer, CB will submit representative samples of said batch or run to an independent laboratory reasonably acceptable to Customer to have determined whether or not the batch or run in question has met the Specifications. The results of such analysis shall be binding upon the parties and the party unable to uphold its position shall bear the related costs of the laboratory.
7.4 Defects in parts of the Products do not entitle Customer to reject the entire delivery of the Products, unless Customer cannot reasonably be expected to accept delivery of the remaining non defective parts of the Products. Complaints, if any, do not affect Customer’s obligation to pay as defined in Article 4.
8. TRANSFER OF RISK AND PROPERTY
8.1 The risk of the Products shall pass to Customer according to the applicable INCOTERM (see Article 5.1).
8.2 The title to the Products shall not pass to Customer and full legal and beneficial ownership of the Products shall remain with CB unless and until CB has received payment in full for the Products, including costs such as interest, charges, expenses etc.
8.3 In the event of termination on the basis of Article 16, CB shall, without prejudice to any other rights of CB, be entitled to require immediate return of the Products, or to repossess the Products, for which it may invoke a retention of title.
9. LIMITED WARRANTY
9.1 CB solely warrants that on the date of delivery the Products shall conform to the Specifications. If and to the extent Products are in breach with such warranty, as determined in accordance with Article 7, CB may at its own option and within a reasonable time either repair or replace the Products at no charge to Customer, or issue a credit for any such Products in the amount of the original invoice price. Accordingly, CB’s obligation shall be limited solely to repair or replacement of the Products or for credit of the Products.
9.2 CB’s obligation to repair, replace, or credit shall be contingent upon receipt by CB of timely notice of any alleged non- conformance of Products and, if applicable, the return of the Products, in accordance with Article 7.
9.3 The foregoing warranty is exclusive and in lieu of all other warranties, representations, conditions or other terms, express, implied, statutory, contractually or otherwise, including, without limitation, any warranty of merchantability, suitability or fitness for any purpose, or absence of infringement of any claim in any intellectual property right covering the Products.
10. LIMITED LIABILITY
10.1 CB’s liability for any and all claims arising out of or in connection with the Products and the Use thereof shall per occurrence be limited to direct damages of Customer and shall under no circumstances exceed the sales value of the defective batch of the relevant Product supplied to Customer.
10.2 CB shall under no circumstances be liable to Customer or any other person for any kind of special, incidental, indirect, consequential or punitive damage or loss, cost or expense, including without limitation, damage based upon lost goodwill, lost sales or profit, delay in delivery, work stoppage, production failure, impairment of other goods or based on any other cause, and whether arising out of or in connection with breach of warranty, breach of contract, misrepresentation, negligence or otherwise.
11. FORCE MAJEURE
11.1 Neither party shall be liable in any way for any damage, loss, cost or expense arising out of or in connection with any delay, restriction, interference or failure in performing any obligation towards the other party caused by any circumstance beyond its reasonable control, including, without limitation, acts of God, laws and regulations, administrative measures, orders or decrees of any court, earthquake, flood, fire, explosion, war, terrorism, riot, sabotage, accident, epidemic, strike, lockout, slowdown, labour disturbances, difficulty in obtaining necessary labour or raw materials, lack of or failure of transportation, breakdown of plant or essential machinery, emergency repair or maintenance, breakdown or shortage of utilities, delay in delivery or defects in goods supplied by suppliers or subcontractors (“Force Majeure”).
11.2 Upon the occurrence of any event of Force Majeure, the party suffering thereby shall promptly inform the other party by written notice thereof specifying the cause of the event and how it will affect its performance of its obligations under the Confirmed Order. In the event of any delay, the obligation to deliver shall be suspended for a period equal to the time loss by reason of Force Majeure. However, should a Force Majeure event continue or be expected to continue for a period extending to more than 60 (sixty) days after the agreed delivery date, either Party is entitled to cancel the affected part of the Confirmed Order without any liability to the other Party.
12. MODIFICATIONS AND INFORMATION – INDEMNITY
12.1 Unless the Specifications have been agreed to be firm for a certain period of time or quantity of Products, CB reserves the right to change or modify the Specifications and/or manufacture of Products and to substitute materials used in the production and/or manufacture of Products from time to time without notice. Customer acknowledges that data in CB’s catalogues, product data sheets and other descriptive publications distributed or published on its websites may accordingly be varied from time to time without notice.
12.2 Customer must utilise and solely rely on its own expertise, know-how and judgment in relation to the Products and Customer’s Use thereof. Consultation provided by CB shall not give rise to any additional obligations. Customer shall indemnify and hold CB harmless from and against any and all damages, losses, costs, expenses, claims, demands and liabilities (including without limitation product liabilities) arising out of or in connection with the Products and Customer’s Use thereof.
13. COMPLIANCE WITH LAWS AND STANDARDS
13.1 Customer acknowledges that the Use of the Products may be subject to requirements or limitations under any law, statute ordinance, regulation, code or standard (“Laws and Standards”). Customer shall be exclusively responsible for (i) ensuring compliance with all Laws and Standards associated with its intended Use of the Products; and (ii) obtaining all necessary approvals, permits or clearances for such Use.
14. INDEPENDENT CONTRACTORS
14.1 CB and Customer are independent contractors, and the relationship created hereby shall not be deemed to be that of principal and agent.
15. NON-ASSIGNMENT AND CHANGE OF CONTROL
15.1 Neither party may assign any of the rights or obligations under the Confirmed Order without the prior written consent of the other party, except that either party may assign such rights and obligations to any of its affiliates or to a third party acquiring all or a substantial part of its assets or business relating to the Products.
15.2 CB shall have the right to terminate the Confirmed Order with immediate effect if at any time during the term of the Confirmed Order a person or group of persons, who are unrelated to the persons controlling Customer as of the date of the Confirmed Order, acquires control, through ownership of voting securities or otherwise, over Customer. Customer must notify CB of such acquisition within 10 (ten) days thereof. CB may exercise its right to terminate the Confirmed Order by giving Customer written notice of such exercise within 10 (ten) days after the date of receipt of such notice.
16. SUSPENSION AND TERMINATION
16.1 If Customer is in default of performance of its obligations towards CB and fails to provide to CB adequate assurance of Customer’s performance before the date of scheduled delivery; or if Customer becomes insolvent or unable to pay its debts as they mature, or goes into liquidation (other than for the purpose of a reconstruction or amalgamation) or any bankruptcy proceeding shall be instituted by or against Customer or if a trustee or receiver or administrator is appointed for all or a substantial part of the assets of Customer or if Customer enters into a deed of arrangement or makes any assignment for the benefit of its creditors, then CB may by notice in writing forthwith, without prejudice to any of its other rights:
(i) demand return and take repossession of any delivered Products which have not been paid for and all costs relating to the recovery of the Products shall be for the account of Customer; and/or
(ii) suspend its performance or terminate the Confirmed Order for pending delivery of Products unless Customer makes such payment for Products on a cash in advance basis or provides adequate assurance of such payment for Products to CB.
16.2 In any such event of Article 16.1 all outstanding claims of CB shall become due and payable immediately with respect to the Products delivered to Customer and not repossessed by CB.
17.1 Failure by CB to enforce at any time any provision of the Conditions shall not be construed as a waiver of CB’s right to act or to enforce any such term or condition and CB’s rights shall not be affected by any delay, failure, or omission to enforce any such provision. No waiver by CB of any breach of Customer’s obligations shall constitute a waiver of any other prior or subsequent breach.
18. SEVERABILITY AND CONVERSION
18.1 In the event that any provision of the Conditions shall be held to be invalid or unenforceable, the same shall not affect in any respect whatsoever, the validity and enforceability of the remaining provisions between the parties and shall be severed therefrom. The pertaining provisions held to be invalid or unenforceable shall be reformed to meet the legal and economic intent of the original provisions to the maximum extent permitted by law.
19. LIMITATION OF ACTION
19.1 Unless otherwise stated hereunder, no action by Customer shall be brought unless Customer first provides written notice to CB of any claim alleged to exist against CB within 30 (thirty) days after the event complained of first becomes known to Customer and an action is commenced by Customer within 12 (twelve) months after such notice.
20. GOVERNING LAW AND VENUE
20.1 The parties’ rights and obligations arising out of or in connection with the Confirmed Order and/or the Conditions shall be governed, construed, interpreted and enforced according to the laws of Belgium, without regard to the conflict of laws provisions thereof. The United Nations Convention on Contracts for the International Sale of Goods dated 11 April 1980 (CISG) shall not apply.
20.2 The parties agree that any suits, actions or proceedings that may be instituted by any party shall be initiated exclusively before the competent courts of Leuven, without restricting any rights of appeal and without prejudice to CB’s right to submit the matter to any other competent court.
21. SURVIVAL OF RIGHTS
21.1 The parties’ rights and obligations shall be binding upon and inure to the benefit of the parties and their respective successors, permitted assigns, directors, officers, employees, agents, and legal representatives. Termination of one or more of the parties’ rights and obligations, for whatever reason, shall not affect those provisions of the Conditions which are intended to remain in effect after such termination.
22.1 The headings contained in the Conditions are included for mere convenience of reference and shall not affect the latter’s construction or interpretation.
23. INTELLECTUAL PROPERTY
23.1 All intellectual property rights arising out of or in connection with the Products shall be the exclusive property of CB.
23.2 CB has not verified the possible existence of third-party intellectual property rights which might be infringed as a consequence of the sale and/or delivery of the Products and CB shall not be held liable for any loss or damage in that respect.
23.3 The sale of Products shall not, by implication or otherwise, convey any license under any intellectual property right relating to the compositions and/or applications of the Products, and Customer explicitly assumes all risks of any intellectual property infringement by reason of the Use of the Products, whether singly or in combination with other materials or in any processing operation.
24.1 The original version of the Conditions is made in the English language. In the event of any inconsistency or contradiction between the English version and any translation thereof, the English version shall prevail.
Version : 7 March 2022
GENERAL SALES CONDITIONS – CITRIBEL NV